The 5 needed tools to work remotely!

The 5 needed tools to work remotely!

1. Use a work management tool

There are many such tools and we at Pikark use Trello, as it is very user friendly and work management becomes so easy as each one knows exactly what tasks to do everyday and the due date, in a calendar view.

Trello is a work management tool which, clearly structured, enable effective organization of many ongoing and future projects of a company or studio. A seamless collaboration is ensured thanks to the flexible setup, which can be adopted to the individual working flow and with project related chats and notes all members are kept up to date. Always updated in real-time, projects are organized as cards on the Trello Board and moved across the lists according to their execution state. Due dates and calendar views help to ensure that no deadline is disregarded, also essential information can be organized as power-ups.

Trello offers several different templates for individuals and (interdisciplinary) groups. The program is available on the browser and as application – even offline.

More information: trello.com

2. Use an Online meeting tool

Meeting with you clients or a meeting within you company is essential for you company, both to keep new tasks coming in but also to have the security that these tasks are on track.

So probably you are familiar with ZOOM, an online meeting platform that is widely used in these last weeks. But also you can also use Google hangout. Both are very useful but if you want to have a large meeting or organise a webinar, Zoom has some advantages.

Zoom is an online meeting platform for intern and extern communication, all-hand meetings and training courses, like e.g. webinars. Possible is a meeting with up to 1000 participants and 49 videos on screen, in HD-video and audio quality. Tools like the whiteboard and chat allow a more interactive exchange of ideas and information by all participants – no matter if they are working on desktops, laptops, mobile devices or over zoom rooms. As the basis for further work, the whiteboarding sessions can be saved. Moreover, the discussion can be recorded and laid down in a transcript. At the same time end-to-end encryption guarantee data security.
To ensure a flawless planning, Zoom, as soon as connected to the calendar (e.g. Outlook), synchronizes the dates of appointments. Because of the easy set-up, registration and flexible management the implementation is not a great deal of time and effort. Furthermore, there are multiple integration options, like for CRM systems.

More information: zoom.us

3. Use a Messaging Software

You for sure will need  to communicate  with your colleagues about ongoing works and do not feel like using WhatsApp ( please please do not use it for  groups, there are already to many and most of them are silent…).

So  better that writing emails and waiting endlessly to get someone back, Slack comes in ( maybe we should use this one too).

Slack is a messaging software where conversations happen in channels, which are organized by topic, project, team, etc. – depending on the company’s working structure. In the channels information and documents are shared and the working process can be discussed within a chat or per voice and video call. If necessary, every information or data is quickly searchable.

Slack facilitates well-structured project handling and enables collaboration, also across departments. To work with other companies’ channels can be shared or members of outside the organization can be invited as guests to one or more channels. Slack integrates with already used apps and services.

More Information: slack.com

4. Cloud content collaboration software

If you are working with big files and sharing becomes a problem in the above mentioned tools, Dropbox is the solution. You have two options one Dropbox for personal use and the other one is: Dropbox business.

Best part, that drobox is integrated in most of the tools that we recommended. (We have used it with Trello  and sincerely it helps a lot with large files.)

Dropbox, a cloud content collaboration software, provides high storage capacities in order to centralize team content. Files and cloud documents from Google Docs, Sheets and Slides, Microsoft Office files, Dropbox Paper all at one view, organized individually thanks to the traditional folder system. Project or document related comments let the team stay in touch and work within Dropbox. In order to collaborate across departments or with other companies, the folders’ access can be shared.

Intelligently suggested files and folders keep the team in the working flow by giving everyone the content they need, when they need it. The content, always synchronized, can be easily accessed from any web browser. A secure, distributed infrastructure, plus admin tools for control and visibility ensure safe storage a handling of intern data.

More information: dropbox.com

5. BIM – Building Information Modeling

BIM is a collaboration tool that makes it possible, that working teams which are separated geographically, work and share their information simultaneously on different parts of the same project. This technology fosters an effective workflow in a project environment that facilitates collaboration and common project objectives, which is necessary for a successful project.

With a tool for project integration, the project manager can bring everyone together by calling for a virtual meeting, such as a video conference. BIM is used in these live meetings to review current project status, analyze mistakes, proffer solutions and document lessons learned, all while figuring out the best procedure to execute the remaining parts of the project with minimal or no errors.

More information: infrapioneer.com

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